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SharePoint On-Prem to O365 Migration Implementation

Cox Automotive Moves from On-Prem to Microsoft 365

Client Profile

Cox Automotive Inc. makes buying, selling, owning and using cars easier for everyone. With their technology, market intelligence, and products and services, Cox Automotive simplifies the trusted exchange and mobility of vehicles and maximizes value for dealers, manufacturers and car shoppers.  To learn more about Cox Automotive, visit www.coxautoinc.com.

Situation

The client wanted to move their SharePoint data into the cloud for their legacy 2010 Autotrader and Manheim 2010 and 2013 environments.

Solution

Via the P&A and SP-SPO PROD Migration effort, ThreeWill helped Client migrate their 2010 and 2013 Manheim farms, along with their 2010 Autotrader farm On Premises SharePoint content to Microsoft 365 (SharePoint and Teams).

ThreeWill:

  • Collaboratively worked with Client to help ensure clarity on criteria for deleting and archiving sites.
  • Wrote a script targeting the web level to apply the Migration Banners.
  • Provided a script that could help identify SiteOwners.
  • Utilized the Fuel Transfer Path tool as an avenue for the SiteOwners to respond using the Disposition Change Request Form as to whether they wanted their site to be migrated.
  • Continuously worked with Client to help ensure the Web Inventory List, which ultimately tracked the disposition status and acted as a data source for the disposition app, stayed updated throughout the project.
  • Created SharePoint area for logging the CAI SP-SPO Issues.  Also provided Cox supporting documentation for logging the issues.

Business Benefits

  • Decommission or stop using the Farms at some point as needed.
    • All farms are currently in redirect mode, at the end of life, which is ultimately targeting for decommissioning.
  • The Analysis and Planning effort allowed an opportunity to identify the SiteOwners and notify them via the use of a Banner/Email of the upcoming SP migration.  It also provided a Pause Period, which allowed sufficient time for the Client to collect feedback from the SiteOwners that helped to determine whether Migration was needed for their site.
  • The Analysis and Planning helped Client determine out of 5000+ webs, ultimately only around 100 needed to be included with the SP to SPO Production Migration.
  • By moving their data to Microsoft Teams and SharePoint Online, the Client ultimately is helping their resources to work smarter and collaborate together.​
National Instruments Migrates 165K Content Items from Jive to Microsoft 365

National Instruments Migrates 165K Content Items from Jive to Microsoft 365

Client Profile

National Instruments is an American multinational company that produces automated test equipment and virtual instrumentation software. It is headquartered in Austin, Texas and its operations span internationally.

Situation

National Instruments wanted to move select Jive places and related content to their Microsoft 365 tenant.

Solution

Partnered with the client to rationalize Jive content to be migrated; utilized ThreeWill’s Jive to SharePoint migration utilities to extract, transform and load the selected content (~165,000 items) within Jive to SharePoint online.

Business Benefits

  • Project supported National Instrument’s overall strategy to move toward one content management system and eliminate Jive licensing costs.
  • Implemented a solution that:
    • ​Maintained a flat content structure – e.g. no subsites – as recommended by Microsoft,
    • Utilized Microsoft’s Modern sites format versus Classic, and
    • Utilized out-of-the-box Microsoft 365 capabilities, versus implementing custom functionality that would increase ongoing maintenance costs
next-generation Intranet

Global Semiconductor Company Moves from Jive to Microsoft 365

Client Profile

Major global semiconductor company looking to move to a next-generation Intranet while cutting costs and streamlining content management in a multi-acquisition environment.

Situation

The two main constraints were the expiration of subscription license for legacy Intranet platform in less than 120 days and the user experience in transitioning to the new Intranet had to be as seamless as possible.

Solution

Migrate the most valuable sites and content within sites on the legacy platform to Microsoft 365/SharePoint Online tenant.  Leverage migration automation tools to both create an archive of all existing Jive content while transforming and upload key sites and related content. Identify and develop “champions” from multiple business areas to ensure the success of content migration for core business while articulating the vision for the future growth of the new platform.

Business Benefits

  • Focused on the highest value content migration completed within fixed milestone dates while providing flexible archive resource that could support post-migration project content migration as needed.
  • Leveraged SharePoint modern sites and pages features in conjunction with a revised information architecture to provide a user experience that was familiar to users of the legacy platform yet promoted exploration and use of new features available in the new platform.
  • Provided an intranet built on O365/SharePoint that leveraged existing Microsoft licensing and related cost reductions
  • Provided an overall “big/bang” migration approach for simultaneous go live for all portions of the Intranet portal
  • Migration approach combined efforts of a core project team with site owners across the enterprise to produce sites optimized for the content in specific business areas to accelerate user engagement & adoption

Danny RyanImprove Usability