Your call center agents work hard to provide support, answer questions, and resolve requests.
A robust, easy-to-use knowledge management system ensures they can get the information they need when they need it.
Ready to improve your call center KPIs?
A Powerful Platform for Outstanding Service
Customers want their issues resolved as quickly as possible. Putting concerned customers on hold to confirm simple requests or search for information increases their frustration, leading to lost revenue and poor customer experience.
A knowledge management (KM) system allows agents to quickly find and share the right information with customers. This not only increases customer loyalty and trust, but also improves employee satisfaction because they feel empowered and confident to deliver better customer support.
Find Information With Ease
A call center knowledge base can be easily searched based on keywords. Streamlining information in a central repository means agents spend less time searching and more time providing excellent customer service. When customer satisfaction is high, it increases customer loyalty and improves your Net Promoter Score (NPS).
- Improve First Call Resolution (FCR) rates
A searchable knowledge base makes it easy for agents to quickly find the right information to resolve queries the first time and without escalation.
- Ensure multichannel service consistency
Knowledge management practices mean that customers receive the same answer to their question regardless of the communication channel, mode of interaction, or individual agent.
- Drive down Average Handle Time (AHT)
When agents receive accurate information quickly, it reduces the time needed to resolve service requests or answer questions. Reducing the time spent on holds, transfers, or follow-up actions increases customer satisfaction and agent productivity.
Promote Agent Satisfaction
Agent errors are typically due to a lack of communication and outdated information. Knowledge sharing ensures that information is not siloed or restricted to a handful of employees. The customer has the assurance that they are speaking with a knowledgeable representative, which reduces callbacks and handoffs to other agents.
- Reduce call center employee turnover
Quick, easy access to information and solutions improve agent satisfaction because they are more confident that they can do their job effectively. A call center knowledge base helps prevent turnover by providing constant, reliable support for handling customer inquiries.
- Simplify training and onboarding
Readily available materials and information mean new hires spend less time searching and more time learning. Rather than memorizing huge amounts of information, agents can access all the pertinent data needed to work with speed and precision.
- Promote knowledge transfer
Agents can document and share their experiences, expertise, and feedback with one another through a knowledge management solution. This fosters a collaborative work environment and ensures that tactic knowledge doesn’t leave when an agent leaves the organization.
Reduce Operating Costs
A poor customer experience leads to lost revenue and frustrated agents. Knowledge management helps call centers reduce costs by decreasing the number of repeat calls and customer complaints. A knowledge base can also divert customer traffic to self-service portals, freeing agents to focus on more complex, high-level needs.
- Expedite call resolution
A comprehensive knowledge base helps support agents resolve customer issues quickly without having to consult team members or supervisors to get information. Since all information is sourced from a single location, agents know the information is correct and understand what needs to be relayed to the customer and how.
- Enable self-service
Integrating a knowledge base into your organization’s website gives customers 24/7 accessibility to reliable, accurate information. When customers can find answers and solutions on their own, it increases their desire to engage with a company, make repeat purchases, and establish brand loyalty.
- Increase sales
When agents are unprepared or cannot access the needed information, they’re more likely to struggle with solving the customer’s problems in a satisfactory manner. Call center agents who can speak confidently about the company’s products and services deliver better customer support and are more effective at sales and up-selling.
Minimal Frustrations and Happier Customers
Many current call center systems leverage old, legacy technology that is often inflexible, inefficient, and does not enable improved agent performance. ThreeWill works with you to modernize your KM solution to improve customer satisfaction, employee satisfaction, and overall KPIs.
In today’s global marketplace, improving your customer’s experience is critical for staying ahead of the competition. A knowledge base tool fosters a knowledge-sharing environment within your organization to deliver consistent service across all channels. Call center KM centralizes data in one place, which eliminates stale and irrelevant information. When agents have the right knowledge at the right time and place, they can quickly answer questions and resolve issues.
ThreeWill will guide your organization through all stages of your knowledge management journey for employees and customers:
- Discovery and design Workshop
- Prototyping with knowledge engineers and call center agents
- KM planning and roadmap
- KM implementation and integration
- Driving value realization with Adoption and Change Management strategies
- Measuring value through change management metrics
Want to know more?
A knowledge management system benefits customers, employees, and business leaders. ThreeWill guides you through every step of your knowledge management journey.