Kirk Liemohn is a Principal Software Engineer at ThreeWill. He has spent nearly a decade helping clients transform and migrate their content from one platform to another (typically to Microsoft 365) with a focus on the more complex scenarios. Prior to his transformation focus, Kirk led several key SharePoint integrations at ThreeWill including Jive, Polycom, and Confluence.
Are you dealing with increasing license costs from Jive and thinking about migrating to a more efficient platform like Microsoft 365? The first crucial step is conducting a Full Jive Inventory. Whether you plan to migrate everything or just select content, understanding what’s in your Jive instance is key. This inventory helps identify valuable content and streamline the migration process.
Why You Need a Jive Inventory
Conducting a full Jive inventory is crucial for several reasons. It helps you identify and eliminate outdated or irrelevant content, which can reduce unnecessary data migration and associated costs. By focusing on migrating valuable, up-to-date information, you ensure that only essential content is transferred, improving the user experience on the new platform. Additionally, a thorough inventory helps recognize sensitive data that requires special handling during migration, ensuring compliance with security and data protection regulations.
Using tools like the Jive Community Management Report (CMR) and our FREE Jive Insights tool, you can gather detailed data about your content. This step provides a solid foundation for effective decision-making during the migration process. These decisions can lead to massive cost and time savings.
The Benefits of a Full Jive Inventory
From an Adoption and Change Management (ACM) perspective, having a comprehensive inventory of your Jive content is crucial. A full Jive inventory allows you to understand what content is present, its relevance, and how it aligns with your migration goals. For example, some clients prefer to migrate all their content, while others choose based on specific criteria, such as content type or activity level.
Knowing the different content types can help you decide which to migrate. For instance, you might want to exclude archived projects or certain types of content that are less relevant. Our tools, including the Jive Insights tool, provide detailed data such as the number of places by type and the number of content items, helping you make informed decisions.
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This insight allows you to plan more effectively, ensuring that only valuable and necessary content is migrated. For instance, you can choose to migrate only certain content types or focus on content with recent activity, avoiding the transfer of outdated or irrelevant information.
Group Types and Content Handling
Understanding the types of groups in your Jive instance is important. For example, you might choose to migrate open and member-only groups to SharePoint Communication sites while moving private and secret groups to SharePoint Team sites. Additionally, identifying places with few content items can streamline the migration. For example, excluding places with zero or one item could eliminate 44% of the places, while excluding those with fewer than ten items could reduce the migration volume by 80%.
Advanced Analysis and What-If Scenarios
We provide advanced analysis, such as filtering places based on content counts, view counts, follower counts, or comment counts. This allows clients to focus on the most valuable content. Many clients also consider the age of the content, prioritizing places with recent updates or comments. A thorough Jive data assessment can reveal trends and help prioritize content for migration.
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Informed Decision Making with Full Data Access
A full inventory lays a solid foundation for migration planning. While data can’t provide all the answers, it gives a clearer picture of what to migrate. You might still want to hand-pick places for migration based on unique needs.
Partner with ThreeWill for Your Migration
For those using ThreeWill for migration, we provide an archive of all data, ensuring that even non-migrated content remains accessible to your IT team.
ThreeWill has extensive experience migrating customers from Jive to SharePoint. Ensure a successful migration journey by choosing ThreeWill. Contact us today!
CONTACT THREEWILL NOW TO GET YOUR FULL JIVE INVENTORY SCHEDULED!
