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FAQ: What is Office 365?


What is Office 365?

Good morning, and welcome everyone to today’s webinar for the BC public sector. My name is Adrianna Pieraccini. I am a productivity solutions specialist with Microsoft and am based in beautiful British Columbia. In today’s session, I aim to provide you with an understanding of exactly what Office 365 is. The good news is if you’re already an Office user then virtually nothing changes. Only your user experience is enhanced.

What we will cover off, we will leave you with an understanding of what Office 365 is, the services and apps included with it, and we will review some of the benefits that you will experience and gain. The agenda is structured to start with how Microsoft Office has evolved from where it was 10 years ago to where it is today. We’ll cover off Office in the cloud to provide you with an understanding of what that means exactly and then move on to some user scenarios, leaving you with an idea of how it benefits you.

As I go through the content, if you have any questions please do not hesitate to type them into the Q&A box. However, I will be addressing questions at the end of the webinar. Let’s get started.

The evolution of Office. To simplify for an understanding we will cover off the basics of how Microsoft Office has evolved over the last 10 years. The nice thing you’ll notice is that the apps that you’re familiar with are the same ones that you have been using, only they’ve grown up, one might say, a little more mature with some awesome intuitive functionality, enabling not only businesses but users for more efficiencies.

You can see from the right of the slide how functionality is much more inclusive with each other to provide the solutions that are actually mobile solutions, anytime access on any device and highly secure. Many of us know Office as Word, PowerPoint, Excel, Outlook email, software that runs on a PC, comes out of the box, and the only way to update it is to upgrade it by buying new software out of a box.

The question one might ask themselves is, “Why can I not have access to the current version of the app at any time on any device?” This is really where the world has moved to and being able to provide the most current version of an app on any device at any time, which is exactly what Office 365 offers a user. This is the great news, so what’s included with Office 365 are all the familiar apps you have come to use and love over the years, so what really changes here isn’t much. You still have access to your familiar apps. You just access them in a more dynamic way to help you communicate and collaborate, get more done easily and faster.

In order to really experience this Microsoft has added some additions to the suite to enable users to do this. The additions to the family are listed here. Although OneNote is not necessarily new, I did want to touch on this great app. OneDrive for business is where we’re going to start. It’s where you store your business documents to save, view, edit, share, even co-author, create content, co-create content with colleagues. Skype for Business enables instant messaging, video and voice calling, also indicates your presence, like whether or not you’re at your desk, whether you’re available, if you’re in a call or if you’re in a meeting, if you’re away from your desk.

Yammer is social for the enterprise. You can follow groups, teams, comment, share ideas, provide feedback. You can even store content. OneNote is new within the last 10 years. If you haven’t experienced it yet, it is a place for note taking. It’s one of my favorite tools. I use it every single day. In OneNote, you can paste images, links, lots of different kinds of content directly into it. I would say think of this as your digital notebook instead of your old paper notebook.

Office 365 delivered services are what Microsoft delivers to organizations to enable the use of the technologies that we just reviewed. The four core services included cover Office for your core app use for Outlook, PowerPoint, Excel, Word, OneNote, Skype for communications, SharePoint for document storing, which OneDrive falls under, and Exchange, which provides email functionality.

What the delivered services offers is Office on any device, so this is the cool part. You can access all of your applications across any computer platform, whether it’s an Apple device, being a Mac computer, or an iOS mobile device, a Google Android device, and of course all Windows devices.

The proliferation of devices today has really changed the way that organizations provide software to their end users because even if I took a poll right now many of you would likely have at least up to three devices. What the cloud has enabled Microsoft to do is provide a user with a user based license which essentially follows you everywhere on all of your devices, so a user now has the ability to have Office 365 to download Office on up to 15 devices, so five mobile phones, five tablet style devices, and five PCs or Macs.

Now we’ll take a look at Office in the cloud. In this section, we’re going to help give you an understanding of what the cloud means for Office and yourself. I’m going to start with the basics to help you get a high level understanding of the difference between traditional computer environments and cloud. Typically organizations run all of their apps in a central data center owned and managed by that organization. This would be considered traditional. Cloud is where someone like Microsoft can provide computer power storage like a hard drive to other organizations so that they don’t have to worry about managing it themselves.

A good example to hopefully help you understand both traditional versus cloud is let’s say you’re a photographer. After taking photos you will want to download them to your home personal computer. This would be the traditional way to use an app and store the data. Maybe after you’ve edited those photos on your home computer you want to share them with your friends and family, so you decide to use a website online to do this, which enables you to access them also from a different computer. This would be using the cloud to help you do this.

Hybrid is simply a combination of using both traditional and cloud together, like Office on your device or Office Online. There are some benefits of cloud versus traditional, and what it really means for an end user. It means you can work in a flexible manner that really works for you. You can access your apps and content virtually any time. It’s manageable because it is current, always up to date. There’s no need for an upgrade because you’re simply updating. It’s reliable 365 days of the year, 24 hours a day, seven days a week, hence Office 365, and most importantly it’s very secure.

When you’re using a computer that doesn’t have the full desktop version of Office installed, Office Online is your Office in the cloud. View your documents, even PDFs, in your browser, or make quick changes in the online versions of Word, Excel, PowerPoint, and OneNote. When Word, Excel, PowerPoint, and OneNote documents are stored in OneDrive for business or other Office 365 libraries, you can work on them using Office Online, which opens the documents in a web browser.

What we are achieving with Office Online is a modern Office experience. You can use a multitude of devices, devices that you prefer, devices that you’re comfortable with. We provide Office Online or you can access it as an install on your device. You can have the full suite of Office products that enable you to get your job done better and faster and efficiently and the way that you feel comfortable working.

This slide represents the pace of innovation and the pace of change. Everyone expects to have the most up-to-date, current version of an app that they’re using. That is exactly what Office 365 is offering. There is no more upgrades, like I mentioned. Instead, there is now updates which are much more easy and quick to install. You can continue working in your apps and on your systems at all times.

Now we’ll run through some of the scenarios to help paint a picture of how Office 365 can enable you for work. We’re going to cover off get it done from anywhere, store, sync, and share your files, make meetings matter, email and calendar on the go, and work like a network.

Whether it’s a PC, a Mac, a tablet, or a phone, getting it done from anywhere means how Office 365 gives you access to everything that you need to get the job done from anywhere, on almost any device. You can work across a variety of devices from different locations and have a consistent, clean, and fast experience.

Office 365 gives you access to everything you need to get the job done from anywhere, because you can work on your device or you can work online. The picture to the right shows what it looks like when you log into your account from online. All your online apps are shown to the right. Then, when clicked, they open up in a browser. Files and settings are synced from one device to the next, giving you freedom and reliability. You can create, save, edit, and share documents easily, access documents on a mobile device, and take notes on OneNote at any time.

Productivity is how Microsoft categorizes the Office suite of products, because that is exactly the intent, making a user productive. With how Office is now delivered on your device or online, you get the latest tools for productivity and collaboration delivered fast with smooth upgrades. Included, you have a user based model for multiple device downloads on phones, tablets, PCs, or Macs. Settings are synchronized across devices. You have automated updates, no more upgrades, mobile and cross-platform additions, meaning it is compatible on whatever device or operating system you are using.

Store, sync, and share your files with OneDrive for Business in SharePoint. OneDrive for Business in SharePoint enable you to store your documents, share your documents, and co-create and co-author documents with your colleagues.  OneDrive for Business lets your team collaborate on documents, share reports with partners, and connect with customers, colleagues, and partners from virtually any device.

Instead of multiple versions on thumb drives and in email communications, you could enable everyone to work on the same file simultaneously and keep track of everyone’s changes in real time. It’s actually incredibly cool to experience this happening because you can literally see all of your colleagues collaborating in the same document. You don’t even need to be at your desk to get the work done together. You can keep reviewing and refining all your files online and offline.

If you’re saving your work files, save them to OneDrive and they’ll follow you everywhere. There are many functions you can take advantage of, like easily saving files to OneDrive. This is one of the best functions of OneDrive in the browser. You can drag files from your computer directly into your OneDrive browser for saving. You can see your files from other devices after you upload files to OneDrive. You can see them from other devices by just signing into your Office 365 site in your browser and then clicking OneDrive.

Save and open your files. You can work with your files you store in OneDrive right from Word, Excel, PowerPoint, and other Office desktop apps. There’s no need to go to your Office 365 site in a browser. You can sync your files with your computer, sync OneDrive for Business to your computer, and then get your files in File Explorer instead of your web browser. All your changes sync to OneDrive whenever you’re online and connected to the Internet.

Manage your files in OneDrive. After you sync your OneDrive files with your computer, you can manage your files like other files on your computer. You can move, rename, and delete your files the same way you’re used to, except the changes you make to OneDrive files sync to all your other devices, so if you delete a file it’s deleted everywhere. If you modify a file and you open and you modify it on one device and you open it up on another device, you’re going to see that modification already have taken place.

You can share files with others. When you store your files in OneDrive, you can share with others from any device by going to your Office 365 site, or you can share right from Office without even going to Office 365 in a separate window. Whichever way you share Office files, you can work with others at the same time they work and see changes people make. You can work together at the same time.

When you store and share your files in OneDrive, you can work with others at the same time and avoid reconciling multiple versions of the file. I think we’ve probably all actually been there. Working together from either the online or desktop versions of Word, Excel, PowerPoint, and OneNote are accessible.

SharePoint is used by organizations to create websites. You can use SharePoint as a secure place to store, organize, share, and access information on almost any device. All you need is a web browser. SharePoint provides you with the functionality of content management, enterprise search capabilities across an organization, collaboration with colleagues, social for the enterprise. You can use it as an application platform, company intranet or extranet to communicate with partners, their retention policies for compliance, and for those project lovers out there, Project Online integrates with it as well.

You need to get the right people working together to get the work done, which is not always simple in today’s business world. Skype for Business makes it easy for people to meet and connect online from wherever they are on multiple devices. You can join or start a meeting with just one click, whether across the hall or across the country. HD video is available. Screen sharing and real-time note taking help make meetings matter, producing actionable results and decisions for you and the team that you work with.

Skype has really changed the way that I work. This is one of my favorite tools in the kit, and you might feel the same after you start using it as well. The features in Skype enable you to check presence and send an instant message, which is less formal than email and faster than a phone call. What’s great though is you have the ability to actually take that instant message and easily turn it into a phone and/or video call.

You have the ability to do desktop sharing where you can even whiteboard and draw with the individuals that are on your Skype bridge, and you can all collaborate together, share ideas, share content in real time. If you’re a presenter, you can show your entire desktop or just selected programs to everyone in the meetings. You can upload and share a PowerPoint presentation. During a meeting you can open your presentation on your computer and share your screen, but if you upload your presentation into Skype you can annotate slides, see the presenter notes, switch presenters, let others view the slides privately, or have someone else take over as a presenter to help you during the meeting.

You can even make the slides available for downloading to all attendees so they can review them after the meeting. Skype for Business recording captures audio, video, instant messaging, application sharing, PowerPoint, and whiteboard activities. Another great feature of Skype is actually letting your audience see you. If you’re on the go, use the Skype for Business app to join a meeting from your phone or tablet, whether that’s an Android phone or an Apple iPad.

Email and calendar on the go. With Office 365, you have easy access to your email and calendar wherever you are. To view your email or calendar on your computer, you can use your Outlook or Outlook web app. To view email or calendar on a phone or tablet, you can use Outlook web app or a compatible app that’s on your device such as an email and calendar app. Outlook is an application that you install on your computer. Outlook web app is the browser-based version of Outlook that you can access over the Internet through Office Online.

Outlook with Office 365 really is a one destination for email, calendars, files, contacts, and tasks. A good example is during your morning train commute, you can coordinate meetings on the go, access synchronized contacts, check your task list, and use intelligent tools to manage your inbox so you can quickly deal with what matters the most. Your work is now connected and accessible.

You can view your email on your computer, tablet, or phone. On your computer you use Outlook. On your phone or tablet you can use an app, and just about any device you can access your email in a browser window using Outlook web app. Outlook provides a calendar so that you can use this to schedule your meetings and appointments. Your calendar will remain consistent and up-to-date across all of your devices when you’re using Office 365.

One thing that I personally take advantage of is personalizing the theme within Outlook to a color and look that I prefer. This is something that you will have the capability to do as well. You can set up an automatic signature for your email. You can set up automatic replies when you’re unavailable, find and easily save a contact through the address book, schedule a meeting through the calendar and see everyone else’s availability, but for those team members that you work really closely with, you have the ability to share your calendar with them as well so that you all have ability to know what time works best for everyone. The search functionality in Outlook is now quite powerful as well, so when you’re looking for that old email, typing anything into the search quickly helps you find it. Assigning and tracking tasks is also an easy way to stay on top of things.

Change is the new constant, and it can be hard to keep up. What if you were connected to everything that’s important that’s work related? Say you’re working on a project. You’d be plugged into every document, person, and activity that was taking place within a particular project. How beneficial would that be? With Yammer, you and the team can exchange ideas, get the latest information, and spot opportunities to adapt quickly and make change happen.

Yammer helps the organization listen, adapt, and grow in new ways by working like a network. More than a content repository, it’s a place where teams can discuss various aspects of a project. You can share ideas, give feedback, take notes together, review the same documents, and more. Yammer makes connecting a distributed workforce easy as well. It helps employees get answers to questions faster and in an open community feed style. Most importantly, it inspires unity and innovation by allowing people to learn, share, and be heard and engaged.

If you’d like more information on the content we reviewed today, I would suggest by starting at the top link there, Office Help and Training. It’s got a lot of great content right on those websites. The Work Wonders Portal is also a fantastic place to start, with lots of Office 365 specific content. This does conclude today’s webinar. Thank you very much for attending. I hope you got value out of today’s session, and we really look forward to seeing you for the next topic. Now we will move on to Q&A, so if you have not already submitted your question, please do so now.

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empty.authorFAQ: What is Office 365?
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FAQ: Is My Data in Office 365 and SharePoint 2016 Secure?


Is My Data in Office 365 and SharePoint 2016 Secure?

We know that security and privacy of data is very important to you. In fact more than half of all organizations consider security and privacy their topmost priority when choosing a platform. We at SharePoint and OneDrive believe that our products need to be smart and intelligent about delivering the right level of security without compromising user productivity. Over the next few minutes I will show you how SharePoint can help you deliver the right level of security for your organization, by delivering differentiated access based on user, device, location and sensitivity of data, prevent unwanted sharing of data, help automate data classification and assign policies and give you higher visibility into user and file activity using audit logs. In addition to the controls we give you I will also highlight the investments we have into Service Fabric to give you better control over the security of your data at rest.

Creating and collaborating on content is fundamental to SharePoint. As we add new functionality to the product one of our key principles is that you cannot have security without usability. Users will always find a way to get their job done and if security gets in their way they will find another, likely less secure, way to get their job done. We have seen this with trends like users bringing less secure consumer services into workplace.

We at SharePoint and OneDrive believe that the level of security and any resulting user friction in the experience needs to be commensurate to the value of the data or the sensitivity of the data. The higher the value of the data, it makes sense to have a high level of security. For example if your user is trying to access a document that contains some intellectual property for the organization, it makes sense to maybe ask them for an additional form of authentication or even block access from an unmanaged device.

On the other hand if your user is trying to access some data with low sensitivity, maybe they’re trying to access their own personal trip itinerary, it does not make sense to add any additional friction in that experience. We believe that security needs to be real time and at the point of access depending upon who you are, what is your user role, what is your level of access. You might have different level of access for people in the HR department versus the R&D department. How are you trying to access that data? Are you using a managed device, an unmanaged device, or maybe a managed app, or maybe a browser on a kiosk? Where are you coming from? Are you coming from a trusted location, a corporate network? Are you on an expected or an unexpected location? Of course most importantly, like we just talked about, what is the sensitivity of the data you’re trying to access?

Remember, the sensitivity of the data can vary during the lifetime of the document as new data gets removed or added to the document. We believe that security at SharePoint and OneDrive needs to be smart to understand all of these aspects in real time to give you the right level of security. We call this differentiated access policies.

I’m now at home using my personal iPhone that is not managed by my organization to access data stored in my work OneDrive For Business. We now have support for managed OneDrive apps in iPhone and Android, so in this case even though the phone is not managed by my organization my app is managed by my organization. I go to my OneDrive app, I tap on it. The screen shows up to remind me that this app is managed by my IT department to protect the company data in this app, which makes complete sense since I connected my organization ID to the app. I click OK. It is now going to ask me for a PIN because this is also an organization policy to manage this app which says I must supply a PIN to make sure it’s me who’s accessing this data on this app. Now I’m in. I can actually see all the documents on my OneDrive For Business and I can be productive against them.

I’ve been working with Alex on a few marketing slogans so I’m going to continue where I left off last night. I click on the document. Word is also managed by my IT department. I click OK, it’s going to ask me for a PIN, and there I’m in the document, I can see the changes I made yesterday. I can actually make some edits if I want and add some new things. But then I decide that I’m actually going to copy some of the slogans I added last night and send them in mail to Alex so I can ask him what he thinks about some of the new things I came up with. I copy a snippet from this document and I decide to send it in Mail. I’m actually using the Mail client that is native on the iPhone and I decide to send this to Alex. I’m going to try and paste what I copied.

Notice how there is no paste option, because the app is managed it is stopping me from copying important information or any data out of the app into another app that is not managed. This makes sense, so I decided, “Oh yeah, I can’t really do that.” But that’s okay, I will just share this document with Alex from the OneDrive app. I go back to the OneDrive app, it will ask me for my PIN again. I select the document and I click share. It tells me that only people in Contoso can view and edit, that makes sense. I click on invite people and I add Alex. I say add, and I’m done. Now Alex and I can both collaborate on the document. This was pretty cool.

Now let’s see what happens if I decide to instead share a document that is considered sensitive by my organization. Let me pick another document that is considered sensitive by my organization and try to share that. Now I get a policy conflict. It tells me that the item I’m trying to share conflicts with the policy. I click OK, it is going to give me details about why it is considered to be in conflict with my companies policy. It tells me that this document contains social security numbers so it is not okay for me to share it with external users. The app prevented me from accidentally sharing this information outside the organization boundaries, that is pretty cool. On the other hand when I’m actually working on documents that are not considered sensitive I was able to share and continue to collaborate.

That was my experience on my phone at home, now I’m at work logged into my work device that is fully managed by my organization. I’m on my OneDrive, I can actually see all the files and you can see that some of the files have a little icon overlay on them. If I hover one one of them it will actually tell me that this particular document is in conflict with a policy. If I click on it. It is going to open up a policy tip that tells me that this document contains social security number and therefor sharing with external collaborators is prohibited. Now I understand that some of the documents in my OneDrive are special and considered sensitive by my organization.

Now I’m going to go and switch to my mail. During the course of the day I’m doing my usual work and I decide that I want to share some document with Tony who works for another company, and we’ve collaborating on some things. I decide to send a mail to Tony at Treyco and I decide to attach a document. Now I’m not aware whether this document is sensitive or special or not, I just select the document, I click next. I decide to send it as an attachment because that’s what I usually do and I type the subject. I say, “Check this out,” and I hit send. Now let’s see what happens. It turns out that this document is actually sensitive and I’m not allowed to share it. I immediately get an email back which actually tells me that a custom flow in the exchange rules has blocked me from sending this message. My organization’s policies dictates that attachments with social security numbers cannot be sent to people outside the organization.

In fact this particular exchange rule is going to apply to any email client I might try to use. In all cases, I as a user am prevented from sharing important information outside the organization, and that’s a good thing. Now I’m back in OneDrive doing my usual work. I’ve been working on some marketing slogan with an external company, Treyco, and I would like to share this document with the folks I’m working with at Treyco so that they can review it and give me some feedback. I click share and I type their names.

I’m first going to share with Tony, [email protected], and then I also have to share it with Rob but I can’t seem to remember Rob’s address at Treyco, but I do remember Rob’s personal email address so I decide to use [email protected] Now I’ve just been prompted and it tells me that it is not okay for me to share with [email protected] That makes sense, it’s probably not a good idea to send corporate information to people’s personal email addresses, so I’m going to delete Rob and I’m going to go find Rob’s right email address. I’m now able to share with him. Now Tony, Rob and I can easily collaborate on this document.

Now let me show you the admin experience for setting up these differentiated access policies. The first thing I’m going to show you is how you can manage the OneDrive mobile apps. We’re going to start in the Intune admin portal. I’m the Intune admin portal and here I actually have an iOS policy and an Android policy. When I click on the iOS policy it will actually show you, you first have to give the name for the policy, in this case I’m just calling it an iOS policy. You have to assign some users to that policy, I’ve got a man group, and then you say which apps should this policy target. In this case it’s targeting OneDrive and all Office and Outlook apps.

Then what are the settings for this policy? In that case the settings are pretty simple, are basically saying that this policy says that the apps can only copy data between other managed apps and you must simply a very simply PIN and the PIN has an expiration of 1 minute, so every 1 minute of inactivity you have to resupply the PIN. That is it. That’s all you need to manage your OneDrive apps.

Now let me show you how you can setup differentiated policies based on the sensitivity of the data. For this we’re going to start in the O365 admin portal. From there we’re going to click on security, which is going to take me to the new security and compliance center. From there I’m going to click on security policies, which is going to take me to data loss prevention policies. This is where I can setup policies specific to the sensitivity of the document. We only have one policy here around the social security numbers. When you click on this policy, this policy currently applies to SharePoint and OneDrive and in future you’ll be able to select Exchange as well.

This policy has some rules associated with it, we only have 3 simple rules. The bottom 2 are about educating the users about what they can and cannot do if the document contains a social security number. In this case it says if the document contains a social security number, then there’s an action associated with it. The action says we’re going to send some notifications and also have a custom policy tip which informs the user that since the document contains a social security number sharing with external collaborators is prohibited. Now this top rule is the more important rule, which is actually going to completely restrict sharing with external users. In this case the rule says, if the document contains a social security number, and it is shared with people outside my organization, then the action is you should block access to the content and send the notification. This is basically how what is kicking in and that’s why the user is not able to share with any external user when there’s any sensitive document and Exchange is also blocking you from sending that document as an email.

I just showed you a very simple policy based on social security numbers. You can create the policies that are right for your organization based on many other sensitivity types. Beyond the settings and controls we also give you visibility into activities in your tenant ,and we now have unified auditing logs across SharePoint and OneDrive. Let me show you what that looks like. You’re going to click on reports, new reports. That is going to take you to the auditing logs. Click on Office 365 audit log reports, that is going to bring up the audit log viewer. Here you can actually see all the activity that has happened on your tenant, but you can also select specific type of activities if you want. We now have activities for files and folders, sharing, synchronization. But for now I’m just going to select all the activities that have happened on my tenant in the last 2 days.

This is a lot of stuff but I can use the right filters. Let’s say I just wanted to see all the activity that has happened on a sensitive document. I go here and I type, password application, this was one of the sensitive documents I showed you before. I can see everybody who has access to this document, the last time it was shared and modified. If I wanted I can also see all the activity performed by a user. I’m going to go here and see everything that Sarah did. This is showing every file she accessed, what she shared, who she shared with. This gives me a good sense of everything that has happened in my tenancy.

Now let me show you on other cool feature we have added for the admins. You can now remotely terminate the sessions of a user. Imagine Sarah calls help desk to tell them that she just lost her laptop, she left it in a taxi. You as a admin can go in and terminate all of her sessions to make sure that nobody can get to your important data using her laptop. Let me show you how you can do it, it’s pretty simple. You start the SharePoint PowerShell and in the SharePoint PowerShell you you just have to type one single command and that’s it. It asks you, “Are you sure?” You say yes, and now in a few seconds you will that Sarah’s session is terminated. There you go. Sarah was locked out of her session, pretty cool.

So far I’ve shown you how you can setup differentiated access based on user, device, location and the sensitivity of data. Let me now share with you where we’re headed directionally over time. In order to get even better usability you should be able to set more fine grain access. Instead of allowing a user to have full access or no access at all to a sensitive document on an unmanaged decide, you might want to allow the user read or view access but not download access. You should also be able to set different session lengths depending upon the sensitivity of the data, the user location and the device. Maybe you want to have shorter session lengths for access from an unmanaged device versus a managed device.

Very soon as an admin you will be able to see both on prem and Office 365 audit logs altogether in the Office 365 admin portal so that you can have a single place to get the complete view of your organization. Beyond the control that we give you at the tenant level we have also made additional investments in the fabric of the service to give you better control over the security of your data at rest. We know that because security and compliance is very important to you, where your data physically resides is also very important to you. As we continue to scale the service we continue to add new geographical locations where you can choose to store your data.

In the last 12 months alone we have added Australia, Japan and India, and in the coming months we will be adding Germany, UK and Canada. In order to give you higher level of visibility and control over who has access to your content stored in SharePoint we just shipped a new feature called customer lockbox. In the rare event that a Microsoft engineer needs to get access to your content because of a customer request from you, we will issue a request through lockbox, if and only if you grant access will the Microsoft engineer be able to access your data. This request and the access are both time bound, and any and all activity that happens during that window is fully logged and auditable. Let me show you how this works.

You’re going to go to the admin portal, click on service settings, click on customer lockbox. This is where you can enable or disable this feature. Once you’ve enabled this feature you can click on the dashboard to see any pending request. You go to customer lockbox request, click on that and in this particular case I have 1 pending request. I have the support call number right next to it and I can decide to either approve it or deny it. If I want to see a history of all previous request I can click view details and history. Here you can see all of your previous customer lockbox requests and you can see which ones you approve, which ones you denied, and you can also see all the support tickets associated with them.

One more thing, as you may now every file stored in SharePoint is broken down into multiple chunks that are individually encrypted and the keys are stored separately to keep the data safe. In the future we would like to give you the ability to manage and bring your own encryption keys that are used to encrypt your data store in SharePoint. If you want you can revoke our access to the keys and we will not be able to access your data in the service.

This was an overview of our new investments in the area of intelligent security and compliance in SharePoint and OneDrive. We want to enable you to have the right level of security for your organization without compromising user productivity. You can try these features in the admin portal on Office 365 today. You can also visit the Trust Center to learn more. Thank you for watching.

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empty.authorFAQ: Is My Data in Office 365 and SharePoint 2016 Secure?
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FAQ: What’s the New SharePoint Mobile App?


What’s the New SharePoint Mobile App?

With the new SharePoint mobile app, we’re working to deliver your intranet in your pocket. Today we’ll look at how you can use the new SharePoint app to access and stay connected to important content, sites, portals, and people from your intranet while you’re on the go.

Today you can access many SharePoint experiences from a mobile browser, but we started this project because we think we can make this easier, faster, and also more powerful with a mobile app experience. The SharePoint app will be available for Windows, IOS, and Android this year, and it will connect to your environment whether you’re using Office 365 in the cloud, SharePoint 2013 or 2016 on premises, as well as with hybrid deployments.

The mobile and intelligent intranet come together across both collaborative team sites and organizational portals in this app, bringing together the productivity of SharePoint team sites, the broadcast reach of publishing sites and portals, and the mission criticality of your most important business applications, backed by the integration with Office 365 groups, the intelligence of the Office graph, and the security and compliance that you expect from Office 365. These are our new front door applications for SharePoint. They provide a gateway to get to experiences in SharePoint, and I’m excited to walk you through them today.

Let’s start by taking a look at the user experience of the SharePoint app. We’re going to be releasing our first version of this app in the coming weeks, and I’m going to show you a first look at the experience on an IOS device. I previously logged into my account, so all I have to do now is launch the app. We support a variety of authentication methods used by SharePoint, such as AAD, NTLM, FBA, and others, and we will also have support for mobile device management and mobile application management with Microsoft Intune, so the app is secured for IT, and it’s also easy for users right away.

When I launch the app, I land right in the heart of SharePoint, the Sites experience. The Sites tab is where the app gets deeply personal. Using the intelligence of the Office Graph, the SharePoint sites I use most often are right here for me to access without having to do anything to set them up. If the site has a custom logo, as you see with several of these, we will show that, or we’re generate the acronym that you see if there isn’t a custom image. Also I can quickly access to sites I’m following as well.

For sites that I want to be able to keep track of, I use the Follow feature in SharePoint to make certain they’re readily available to me from both the SharePoint app and the web. Here at the top, I have the ability to search. As I type, I get suggestions from Search, and Search is contextual to where I am in the application. Since I started in Sites, the app presents sites first, but it’s also easy to search across SharePoint, so I can see files, people, and other content.

I’ve been working in this field marketing guide team site with my colleagues a lot lately, so it’s prioritized high at the top of my list without having me to do anything. First off, I have a view of the activity that’s been going on in the site. I see documents I’ve worked on, documents my colleagues have been working on, and even indicators of what’s popular currently in the site. I can bring up the menu here to see the full navigation of the site that’s been set up, and that gives me quick access to the resources of the site. This also ensures that the navigation the site owner has set up is readily available to all users.

In addition to the site navigation, I also have quick access to some of the native experiences we’re delivering, such as recent and popular files, lists, and activity that I showed earlier. If I go into Recent Files, I can see content I’ve worked on, as well as what files are the most popular. Going back, I can follow this site if I want to make certain it’s always available to me. I will also be able to share the site from here if I want to make a colleague aware of it.

Besides Sites, the next big section of the app is Links. This is where I access the key organizational links and portals that my company wants to showcase. TED and admins can program links for their employees, and these links will show up both in the SharePoint mobile app and also in the SharePoint Home web experience. This enables users to quickly get access to their Office 365 video portal, company or divisional portals, an HR site, cafeteria menus, or other important organizational resources. Here I can see the responsive web experience for the Office 365 video portal as an example. If I go back, you could see other portals that have been set up for me. If I open up the Contoso web portal, you’ll also see an example of a responsive portal that’s been set up for this customer.

Next up is the People tab. Here I can get access to information about people in my organization. With the power of the Office Graph, I see a refined list of people who I work closely with. I can open up contact information to see organizational details and what content a person is working on.

In Settings, there are two things I want to highlight. First off, we have support for using multiple user accounts with the app. This allows me to have both an Office 365 account and also an on-premises or another Office 365 account that I could use with the app.

One last thing I want to show is Shake for Feedback. With this turned on anywhere in the app, you can shake it, and it will ask you to either report a problem or suggest an idea. We’re looking forward to having you use this to tell us how we can make the experience better.

All right, let’s take a look at what we’re doing to make a great web experience for SharePoint Home as part of Office 365. Just like with the SharePoint mobile app, the new SharePoint Home web experience enables you to easily get to, find, and discover the places and information you need to be productive. We also want to make it easy to navigate across the entire intranet of an organization online, on-premises, and everything in between.

Today many Office 365 users use the Sites page to access SharePoint sites and resources. It’s one of the most clicked tiles in the Office 365 app launcher. We’re modernizing this experience and transforming it into a true home for SharePoint. What was the Sites page will soon be the SharePoint Home, and it’s your on-ramp to the sites, portals, and content you use in SharePoint.

Let’s take a look at the new experience. SharePoint Home displays the sites and portals you’re most active in, along with company-wide links promoted by your organizations and suggested sites that are personal for you. These are the same sites I showed in the mobile app as well. We’re using intelligence from the Office Graph to give users their important sites, groups, video channels, and blogs front and center, and to provide activity information to see what’s going on in each. The content is personalized to me, and helps me officially decide where to work. I can click into any of these cards to open a document or to go to the site. Again, this is the same set of sites and portals that I saw in my SharePoint app.

The user interface is a clean modern design that’s easy to use and is consistent across the web and the mobile app. The SharePoint Home web experience is responsive for devices big and small. You’ll see I can quickly get to the sites I’m following, as well as recent sites I’ve used, so it’s easy for me to keep track of and navigate to the projects and places I’ve been working. I can follow a site, and it shows immediately in the left-hand list. I can also create a new site from here. Up top, you’ll see I have a new Search experience that provides suggestions as I type, and we will also have a modern Search Results page as part of the experience.

One last thing, at the bottom here you’ll see a Feedback link. You can click on it to give us feedback or to make a suggestion. We hope you’ll use that, and we’re looking forward to getting your thoughts.

That was a quick tour of the new SharePoint Home web experience and SharePoint mobile app. The SharePoint Home web experience is rolling out to first release customers very soon, and we’ll be expanding beyond first release over the coming weeks. The mobile apps are going to be rolling out to the IOS, Windows, and Android stores as each platform is ready to go. Keep checking the Office blog and tell us what you think. We’re super excited about the app and the new web experience, and looking forward to getting your feedback. Remember to shake your device and click on the Feedback link in the web to tell us what you think. Thanks for watching.

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empty.authorFAQ: What’s the New SharePoint Mobile App?
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Satya Nadella on “The Future of SharePoint”


Satya Nadella on “The Future of SharePoint”

I want to start by thanking you for your partnership with Microsoft. The world is quickly changing as technology becomes more and more integral to every business. We know that you are at the center of that digital transformation. Microsoft’s mission is to empower every person and every organization on the planet to achieve more. We want to help your company make things and make things happen. As I talk with organizations around the world, it’s clear that they are coping with the explosion of digital systems and data. That manifests itself as employees struggle to discover and act on information they need, wherever they are.

As devices and information proliferate, it becomes even difficult to solve that challenge in ways that data is secure. To help you manage all of this complexity, we’re reinventing productivity and business process. People can only do their best work when they have the best tools. Customers like Coles’s Supermarkets, Booz Allen Hamilton, and Marks and Spencer use SharePoint and OneDrive for that very reason. These companies are empowering their people with the tools that allow them to securely access relevant content, data, sites, and people across their organization on any device, anywhere, anytime. As a result, their employees are more engaged and more productive.

We’re continuing to advance SharePoint OneDrive in the entire Office 365 service in ways that make productivity even more collaborative. Intelligent, mobile and trustworthy. We know that tools like SharePoint and OneDrive are critical parts of how you do business. We don’t take that responsibility lightly. We look forward to hearing from you; your feedback, innovation ideas; and empowering you to achieve more. Thank you very much.

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empty.authorSatya Nadella on “The Future of SharePoint”
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A Partner’s View of “The Future of SharePoint”

Tommy serves as the President at ThreeWill. In this role, he works with his leadership team to hire the best people, find the right business opportunities, and ensure that ThreeWill delivers for our clients on projects.
Danny:Hello and welcome to the ThreeWill Podcast. This is your host Danny Ryan and I’ve got Tommy here with me as well. Hey, Tommy.

 

Tommy:Good morning, Danny. How you doing?

 

Danny:I’m doing wonderful. I wanted to take today and go through what we heard about yesterday with the future of SharePoint. First of, it’s wonderful that SharePoint does have a future.

 

Tommy:It’s very bright. It’s very bright. I’m excited.

 

Danny:When I started seeing the little S in the Office 365 menu changed over to Sites, I was worried about SharePoint for a little while there. It’s going to be in the background and it’s just another commodity service. It looks they’re going to actually call it SharePoint and then in the menu as well. I saw that yesterday. That’s good to see. Man, there was a lot of stuff introduced. At a high level, what were some of the big takeaways that you got from yesterday’s event?

 

Tommy:What I saw is there’s been a lot of experimentation in Office 365 where you see things like Delve, and your personal profile in Delve, the cards in Delve, the blog capability for your personal blog in Delve. It seems like they were experimenting with that, and getting people’s feedback, and getting the usage of that and testing it out there. That’s starting to move over to the mainstream within SharePoint. For me, that’s exciting to see that they’re making investments trying to improve it, innovating quickly and then incorporating that into SharePoint, not just putting it in SharePoint, but making it extensible in SharePoint.

 

I saw two sides of the coin. One is let’s make the user experience as simple as possible. Let’s bring the best of re-concepts that are outside of SharePoint and other platforms that have been helpful, test that out and then we’re going to get into the fold. Then give the developers the capability to do it as well as the SharePoint development team at Microsoft. We’re working off the same framework and using the standard technologies and tools out there like Gulp, and Git, and Node.js, and Angular to take those things where those have matured over time and not come up with something different but embrace what’s out there that is in the mainstream. As that continues to get better and innovate on its own cycle, we’re not left in the SharePoint world building on five-year-old tools and technologies, but we’re using the latest and greatest.

 

Some great things on both fronts. I think from the user front in terms of cleaner, better UI that’s mobile responsive that takes into account some more advanced features that are simplified in the user experience to the extensibility and the development capabilities that you have today and moving into the future.

 

Danny:One of the parts that I like is where they were talking about the different types of Sites that SharePoint is addressing like team sites, publishing, recognizing that some people are using it for more general get the message out types of sites for team collaboration and then for apps. It was kind of neat to see them recognizing how different folks are using SharePoint.

 

Tommy:Right. I think they’ve simplified that for the user where there’s two templates. There’s the team site template and there’s the publishing versus having 52 templates to deal with or to choose from. They’re looking at what’s that 80-20 rule. What are people really using SharePoint for? They’re using it for team site. We’re using it for landing page where they want to control the content there. I think that’s a good thing.

 

Also, what I saw … I don’t know if you noticed this is I’ve seen a lot of innovation in the Office 365 groups. As they were showing team sites, I said, “I wonder if they’re going to bring into the fold groups as a part of that team site experience.” They provisioned a group when they create that team site which I thought was awesome because that ends up giving you a really rich experience that you can follow that team site across the whole Office 365 platform. That this team site is not just a separate thing that just sits in SharePoint, but it blows out the infrastructure across the board on Office 365 to allow that team to collaborate, and discover other people, and discover content.

 

Danny:You sounded pretty excited by that.

 

Tommy:Yeah.

 

Danny:You sounded like you were glad to see that they had made that connection which was cool. Some other things, what’s the deal with … I guess, what we’re seeing with PowerApps. I mean, we’ve heard of PowerApps before yesterday. Then this new … What showed up this morning in my Office 365 menu, I saw Flow. That was, for me, a new thing. What’s with some of these new apps that … I’m not even sure what I should call them, but these new features that are coming out.

 

Tommy:I’m not the most well-versed on those but the way I look at it in my initial understanding is when you look at Flow, Flow has some aspects of it like IFTTT, if this then that, where you can take an event that ends up kicking off another action. It’s very similar, to me, from a workflow perspective where you can allow something to happen when a new document is added. What are the common things that I would do manually post adding a new document? What notifications will I want? Some of that capability that you saw in SharePoint, designer workflows, now you’re getting capability on the multi-tenant Office 365 environment to do some light weight workflow and integration with other platforms and making that a little bit more point and click, and WYSIWYG-like.

 

Then I see the PowerApps is a way to launch over into Azure and have some customizations there that you can hook into. That’s kind of the story I see as it relates to some of the custom applications that we build can be as PowerApps.

 

Then the SharePoint framework is where it gets exciting. Now, that’s where we can do what have been web part development in the past customizations to the SharePoint user experience versus something that’s sideloaded to SharePoint. That framework is something that we’ve been looking for. We’ve anticipated in some sense that had to come sooner or later. Now, that is out there publicly, there’s a roadmap. There’s a vision there that we know that it’s going to be in place. As we build things, we can fit into that future of building things that will easily adapt to the SharePoint framework.

 

Danny:It’s not out yet but the SharePoint app, how excited are you about that?

 

Tommy:I think that’s nice. I think one of the things when you would go browse SharePoint within a mobile responsive UI that comes with SharePoint or you’d use some of the apps that are out there, it’s just over complicated. It didn’t lend itself to a good user experience.

 

There is a sense at SharePoint, some commoditization of that where you’re trying to make it a simple basic experience, having a team site and a publishing site versus having 30 templates. If that is simplified and shrunk down than some of your standard consumption of SharePoint, you can have richer apps that allow you to get to the content that you have there.

 

As you can see, the ability to go in and drive down to your content or that content to discover you, the whole Office craft, where I’m interacting with you, I’m viewing certain documents and, all of a sudden, it says, “Base on this relationship and the content you have, let’s show you something else that might be of interest to you.”

 

With organizations, content is just … You just think about how much electronic documentation that goes on in organization. Just even the organization our size that have a technology and machine learning that goes into building something like Delve where that’s getting integrated into your SharePoint experience versus going off to Delve. I’ve been a big Delve proponent. Then our morning brews, I’ve been showing that every once in a while. It’s separate. Now, they’re taking some of those rich experiences, making those into the SharePoint experience and then allowing the surface all the way up to their native apps that you take on the go.

 

I think it becomes a good balance of what the things that are held in tension which is making it simple for the user, predictable for the user, easy to get going with it, point and click and run. You can use the platform with an extensibility story. When you get into other products that are out there, SharePoint hasn’t been as polished as other collaborative platforms. Now you’re seeing that polished on the UI but they’re not abandoning the developer capabilities. That’s tough to do. I’m excited to see how Microsoft is doing well and holding those two things in tension.

 

Danny:It was funny. You and I talking this morning about the mobile app experience and how this is quite similar to some of the things that we saw like from Jive several years ago with internet on your mobile device. I think it’s one of those things I know we hear time and time again for the projects that we do. We cover what’s sort of mobile access do you have to this content because it has become one of the most, arguably, more important than your desktop. How are people accessing this information?

 

For them to see it … I think we’re seeing it a couple of ways. One is the recent improvements to the OneDrive app and accessing site content from that app, which you’re showing me this morning, to just being able to go browse your intranet through your mobile device and having a really nice experience with doing that. That’s really important to people.

 

Tommy:Right. Yeah. To take it on the go. We’re in that mobile era. That everything you want to do, you want to be able access it from your mobile device. I’m looking at my son last night. Alex is sitting there. We’ve got the TV on but he’s spending all of his time on this small, say, five-inch screen consuming everything on the internet. I’ve got this large TV and I’ve got a laptop in my lap. The next generation consumes things on the go. They want this one device to do everything from taking pictures and video to being their phone to being their internet device.

 

Danny:It sounds like some good quality family time, too.

 

Tommy:How many screens has everybody have up in their room? We have got more screens than people. That’s awesome.

 

Danny:Right, right, right right. That’s a different podcast.

 

Tommy:That’s a whole-

 

Danny:We shouldn’t go down that path.

 

Tommy:I’m sorry. I’ll leave that one alone. Before we wrap up here, any other things that you took away from yesterday’s announcements at all?

 

Danny:A lot of exciting things. I think, at the end of the day, all of the background that we have with SharePoint is so relevant to continue to build into that investment in SharePoint that has that bright future. Our challenge is holding the ability to grow into all those new tools and apply the right technology at the right time along that roadmap. We’ve got some folks who are very excited and very champing at the bit for all these new tools.

 

We’ve been talking about Gulp, and Yeoman, and all of those kind of buzzwords that you saw in the presentation two and three years ago. With our ThreeWill Labs effort, we’re building things that look like Delve backed with Popcorn. We’ve been hungry for it. Now, it’s becoming a reality. That’s very exciting. I think it’s going to re-energize us as a company to see there’s a bright future in SharePoint.

 

There were times that you wonder, “Are we totally kicked out of building anything that’s a custom experience on SharePoint or is it becoming email?” It’s never going to be touch. It’s going to be very plain Jane. That’s all you get: SharePoint, a document library and that’s it. We’re excited. I think our customers are going to see so much more value out of their collaboration experience because there’s so much that’s coming with the platform as a starting point and you’re not stuck with what you get. It’s extensible and that’s a great story.

 

Tommy:I love any device, I love the fact that they’re embracing other services as we all. They’re not just saying, “Hey, you need a pure Microsoft experience.” Actually, I think that puts them in a better position for companies who might want to consolidate services where they feel like they have the option of using other … It’s one of those things. It’s going to say, “Are you going to go to the world and say, ‘Consumer, you have to use all Microsoft services to play in our platform.'” You’re going to say-

 

Danny:It’s amazing.

 

Tommy:Just by taking that approach, it’s almost like you’re more open to their services because of that. I’m glad to see them do that.

 

Danny:I think Microsoft has swung that pendulum and swung it well. I don’t think they’re too far in the other direction. I think they got a right balance of providing strong capabilities for their platform, but also going out there and building the best iOS apps out there and allowing developers to use Mac OS and Visual Studio code to build solutions and provisioning Linux environments. They’re very open so they’re really focusing on cloud first and services. I think Microsoft is heading in a great direction and showing that they can reinvent themselves. That’s hard to do for a company of that size. It’s amazing to see.

 

Tommy:I even see it with the services, such a great support for Salesforce where you can tie into it and they’re not treating it like you can’t access that data. It’s a more mature view of the world, I think.

 

Danny:It is. It is.

 

Tommy:It’s saying, “You know what? In a typical large enterprise, you’re not going to have a pure environment. People are going to be … You have different departments. You have different teams. You have different reasons for using different products and services out there. Can we make all of these things work better together better?” What a great-

 

Danny:Yeah. It’s all mindset, right? We’ve created 12 different commercial integrations with SharePoint because we believe it needs to be an integrated world. You need to be able to take best of breed and make it work well together.

 

Tommy:Awesome.

 

Danny:Well, this is great. Thank you for taking the time to do this. We definitely have some good material for followup podcast as well as we jump into some of the new products that are coming out. Anybody from Microsoft listening to this, you did a good job yesterday. Overall, you got us as excited as a partner. It was great to see that SharePoint really does have a future. Thank you for listening in. Thank you, Tommy for being here.

 

Tommy:Sure, Danny.

 

Danny:Absolutely. Everybody have a great day. Take care now. Bye bye.

 

Tommy:Bye.

 

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Tommy RyanA Partner’s View of “The Future of SharePoint”
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What’s Next with SharePoint Development?

Pete is a Director of Technology at ThreeWill. Pete’s primary role is driving the overall technology strategy and roadmap for ThreeWill. Pete also serves as ThreeWill’s Hiring Manager and is constantly looking for new talent to join the ThreeWill family.
Danny Ryan:Hello, this is Danny Ryan, and welcome to the ThreeWill Podcast. Today I have Pete Skelly with me.

 

Pete Skelly:Hey Danny!

 

Danny Ryan:How’s it going?

 

Pete Skelly:Pretty good.

 

Danny Ryan:They say the third times the charm, right?

 

Pete Skelly:It is ThreeWill.

 

Danny Ryan:It is ThreeWill. This is our third take. It’s a Friday afternoon, things are getting a little crazy around here. I’m going to mention our beer mugs for the third time. Maybe that is what choking this thing up. Whenever I mention the ThreeWill beer mugs, it just stops on us. It’s like “oh, it’s beer time, it’s time to move on”. Seriously, thank you for taking the time to do this.

 

Pete Skelly:No problem.

 

Danny Ryan:I know you are very busy, or you are supposed to be very busy … you we’re supposed to give it a go this week, but maybe that gave you a little time to come see me which is wonderful. Now I know you are always trying to stay ahead of the curve and trying to figure out what’s coming up next, and as things mature with Office 365 and with SharePoint 2016 coming out, I know you are taking a look at sort of what’s the types of apps we’re gonna be building 6 to 8 months from now. What are you finding out?

 

Pete Skelly:There is a lot of really interesting things that are going on these days. There is so much that is happening, new sort of Microsoft you’ve mentioned recently in both podcasts and blog posts about the new Microsoft … the things that Satya Nadella is doing that is working and cultural change … them being open source. A lot of what they are doing, things like getting ASP.NET core to run on Linux and Mac, containers coming … so a lot of my day job these days has been extremely busy with some client work.

 

Danny Ryan:Those darn clients …

 

Pete Skelly:Those darn clients …

 

Danny Ryan:holding you down!

 

Pete Skelly:get in the way always. But a lot of what I have been looking at … kind of free time, trying to stay on top of things has been where at least where do I think things are going and where do some of the folks, SharePoint user groups and some of the other folks that I interact with, where do they think we’re headed? And so a lot of the things that I’ve been trying to at least look into, if not do full blown apps with, are some of the technologies that I think will probably hit us in maybe 6 to 8 months. So things like ASP.NET core, the use of things like Gulp and Grunt, and some of the more quote web standard. Standard tools …

 

Danny Ryan:I’m not a grunt.

 

Pete Skelly:No, that’s not it. Build processes, things that are … have not been typical to .net developers or Microsoft developers, things that have had a lot of automation around them in the past, using MPM. So recently a few of the things I’ve been looking at are Office ad-ins using what the Office dote PMP teams are doing with Yeoman. So there is a Yeoman generator called Office which actually lets you step out Office ad-ins, so things like mail ad-ins, Word.

 

A lot of what they have been doing is really powerful: layering in things like how to put items and icons in the functionality of the ribbon, things like using Angular and Adel within the Yeoman generator to actually be secure in the things that you are creating, doing it on a Mac or Windows, and then recently trying to look at with the release of … I think it’s a release candidate for ASP.NET 1.0 … core 1.0, I don’t even know what they’re calling it these days, they’ve changed it so much. Just looking at that and trying to figure out how we are going to do things in the SharePoint world, the world that we live in, between SharePoint 2016 that is coming to On Prem, what’s coming out in Office 365 in the next few months with build and connect coming …

 

There is a lot of interesting things that are coming, so just trying to stay on top of those is probably a full time job in and of itself. It’s kind of fun to just try to mess with some of those things either late in the day or kind of at night free time.

 

Danny Ryan:You end up talking to Kirk or some of the teammates about what you’re learning, or you’re collaborating with folks outside of ThreeWill or how …?

 

Pete Skelly:It’s been a little bit of both. Everybody is so busy here that I have been kind of keeping it quiet, so trying to find the right opportunity … it’s early in the year still, so trying to get some lunch and learn things built … so that’s part of what I like to do internally, is work on some of the lunch and learn things that we do internally so I try to get content that actually will show some folks some new things. We don’t typically use TypeScript in projects today, although I think the trend is moving much more towards frameworks that are gonna be client side frameworks. And between Office 365 and SharePoint 2016, more and more treating that as just a set of services … interacting with SharePoint groups and Office 365 groups and what they’re doing … think of some of these things when you’re working with the next client that is either on 365, moving to 365, whether somebody is gonna come to us and say “I want to migrate to 2016 on Premises”.

 

Those are the types of things right now that … there’s so much out there, that just trying to put your arms around it and figure out is that something I could use on my next project, what is the value for that, what is the business value for that, why would I use it? Some of the things internally, we’ve got a couple of folks that are doing some things with Visual Studio 2015 and Visual Studio team services. And they’re using things like Gulp, they’re getting into using Git for source control more and more inside a Visual Studio team services. Where I can, some of those things, just kind of helping out where I can, because that’s the things that I’m trying to push for, but right now, it’s a little early.

 

I think customers right now, at least in my opinion, don’t see a whole lot of need for ad-ins just because they’re not there yet. Getting to Office 365 or even SharePoint 2013 on Premises is probably the biggest hurdle for folks right now. They’re still in the midst of doing those upgrades and trying to migrate versus trying to make wholesale changes and make giant custom applications. And there is such an ecosystem the office apps and SharePoint apps right now … the whole add-in story, I think some folks are waiting to see how that’s going to play out, like are they’re major vendors that are going to come out with things, Myntax is a great example, things like DocuSign.

 

I think within probably next 6 to 9 months we’ll probably see an uptake in some of those requests, and my gut says that’s where the bulk of consulting … as far as customization goes, if I’m gonna move to Office 365, there probably will be a pretty robust ecosystem of apps that are gonna be out there, but how do I combine these? And we talked about this October of 2014 in one of the Whitepapers we did, the more of these kind of micro-services you get, the more you can treat things like files API, all the things that the graph, the Microsoft graph is doing, to be able to expose email, calendar files, other services, the social graph that you use … the more you can treat those things as just consumable services and put your own customization on top, the more powerful those things become.

 

Things like web hooks within office 365, really interesting, how do you build solutions that add business value with those … how do you kick off processes based on for someone like you, like sales processes? If you have someone from a specific company send you and email and you can recognize that and start other processes, write from the receipt of that email versus you having to touch it, that would be awesome. Finding those opportunities, but even being aware of that technology is just very difficult right now, just staying on top of how much change is coming.

 

Danny Ryan:With the, I know we didn’t talk about this in the prep, but with Microsoft buying Xamarin, that adds another Microsoft technology to the stack, I guess.

 

Pete Skelly:Yeah.

 

Danny Ryan:How … what’s going to be our approach starting to look like … because I know we do … mobile is something that comes up pretty often for us, and I think we are getting really good at building responsive sites and those sorts of things. But how does this sort of fit into what we’re doing for our typical application? Are we going to start look at maybe having a component of what we do involves Xamarin?

 

Pete Skelly:I don’t know. I think … I haven’t really even used Xamarin enough to even have an opinion on it.

 

Danny Ryan:Okay, that’s fine.

 

Pete Skelly:I think the most interesting part is … of Microsoft buying Xamarin at this point, is to me … that feels out strategy of cloud versus mobile first. It lets them … it really lets them target developers on everything. If you look at the add-in model … I kind of look at the purchase of Xamarin as a parallel to what they are doing with add-ins. So the add-in model basically separating out those add-ins into just a web application that is being serviced through one of those hosts. Well, it’s still a web application, right? But now you can do things like get to the native medal and if Xamarin forms allows you to do that, it just makes sense. Like I said though, I don’t have enough knowledge of why you would want to choose Xamarin over something like Cordova or any of the other frameworks that might let you to do that … Ionic or some of the others. It, to me, makes sense. I just wonder … what I know the cost of Xamarin studios are as a developer license has been pretty cost prohibitive. So curious to see what would happen there, whether it gets rolled into Visual Studio as an MSDM … you know, as Microsoft’s partner, whether you get that as part of your MSDM subscription or capabilities.

 

Yeah, interesting purchase. I just don’t know … I don’t see it yet as part of what our customers are asking for. I think most business customers still say “well I want it to be mobile”, but if they’re really pressed, those are the things that get dropped first. Unless they’re truly … we have some customers that they’re communications companies and that’s what they do, so they’re gonna have mobile. But for the smaller, mid-sized businesses, I don’t think they’re there yet, but Xamarin may push them there … you know, the ability to do those things quickly and have custom apps that integrate with what you’ve got in Office 365 and kind of the other story, that may just be the piece that pushes it over the edge.

 

It’ll be interesting. I think we won’t see much as far as real traction from that for at least 6 months. And it’ll take that long to kind of ramp things up.

 

Danny Ryan:Anything else you’re sort of keeping an eye on right now, just to stay ahead of the curve, anything else?

 

Pete Skelly:There is so much out there. The most interesting pieces to me right now are container technologies, and I haven’t even really had a chance to really mess with them.

 

Danny Ryan:Darn projects, just slowing you down!

 

Pete Skelly:You gotta pay the bills, but at the same time, you gotta kind of keep your eye on the ball long term. Somehow finding some time to look at that is a big deal. I just think in … you look at Pas, so Platform as a Service, probably 2 years ago, that would have been I don’t want to say the Holy Grail, but it made more sense than doing something as infrastructures as a service managing your own VM’s, etc. And the whole docker container mentality now with windows server 2016, I forget what technical preview it is, but they’ll be supporting docker. So being able to have a container that’s really light weight from a development perspective will be great, but being able to build a solution that does not rely on having to maintain a VM that you can actually spin up different services and test different things and different back ends. I think that’s the most intriguing situation.

 

I look back in the last 10 years, I just saw a post from Joel Olsen that SharePoint is 16 years old this year. So the interesting part to me is, you said Sweet 16, I would really like to see some maturity around using SharePoint and building solutions on it the way we used too. Not in the server side sense, but really saying all of the things that SharePoint provides and that Office 365 provides are a huge base and looking at that through the lens of how do I build solutions on top of all the things I get there, the security, the file storage, the countering, the integration with tasks, all the things that are there that from a business perspective make sense to kind of use and consume centrally, but put them in your own custom apps, or put them on mobile phone, or put them in devices that are out in the field that somebody can actually accomplish the major task and then maybe refine it at their desk later on, or kick off a work flow to start somebody else working on it in quote the back office or the front office, whatever you want to call it.

 

So there is a lot coming that I think is pretty interesting. It sounds like I’m speaking at way too high a level, but there is so much going on. From a detailed level, its …

 

Danny Ryan:That’s okay, stay high level for me, Pete. You seriously want me to stay awake, right?

 

Pete Skelly:I could put you to sleep probably.

 

Danny Ryan:No, no. I appreciate you staying ahead of the curve. I know that’s an important thing for us and its difficult to do at your own projects. I know this year, its one of those … it’s the innovators dilemma, you’re trying to stay ahead of the curve and when we actually get to projects where we’re doing it … you’re moving on to the next thing, it’s difficult to do. But it seems like this year is still the theme, I know talking with Tommy and some other folks, but just get migrating people over to the cloud still … it’s still holding people back right now. So we’ll still be doing a lot of that , and I’m looking forward to the day where we’re building a lot of these little cool apps, and we’re getting there. I think we’re definitely getting there on certain projects. But yeah, it just takes time and sometimes the larger enterprises are laggards, and so it’ll come over time, and just be a little patient with it. I think its great that you’re staying ahead of the curve. We should get together more often, I know we’re doing this once a quarter, but just to get the stuff in your head out is a good thing right?

 

Pete Skelly:That’s scary.

 

Danny Ryan:No, it’s a good thing. What are you looking at now? What are you doing now, Pete? What are you looking at now?

 

Pete Skelly:Yeah, I wish I had more time, but right now, the world of add-ins I think is probably the most intriguing and then the things around there just from a development ecosystem or life-cycle perspective, the things like Gulp, the things like looking at Yeoman generators, those types of things that just speed up development. And then looking at how mature Visual Studio team services is … we build services, get integration, those types of things. There is a lot there, you could go real deep down that rabbit hole, and make a lot of really good things for our customers. There is so much there just out of the box with 2016 … 2013, 2016, and Office 365’s. There is still a lot of consume. They’re pushing out things left and right, so things like Planner. I still don’t think I understand what’s really the play behind groups. I’m kind of looking forward to what they announce at Build. What’s really the strategy behind groups? It opens up a whole new world with active directory behind the scenes, but what are they going to provide out of the box, and then what are kind of ISV’s going to provide as value, and then what are the gaps going to be? Where are businesses going to have to fill gaps? So lot of questions still, too.

 

Danny Ryan:So before we wrap up, you’re involved with the Atlanta User SharePoint … some of the stuff coming up with that, you’ve got …

 

Pete Skelly:Yeah.

 

Danny Ryan:What’s going on?

 

Pete Skelly:We just finished actually planning some of this year’s conferences. The date for SharePoint Saturday 2016 is set, so Atlanta, SharePoint Saturday Atlanta 2016 is going to be June 11. We are also going to do Cloud Saturday, so that will be the second annual Cloud Saturday. We just started looking for sponsors, so I’ll be hitting you up for sponsorship real soon.

 

Danny Ryan:Well you know what my marketing budget is.

 

Pete Skelly:We started … so we just actually met last night, started talking about sponsors. We’ll start probably a call for speakers coming up relatively soon. We’ve got a little bit. But if anyone is interested in topics, basically [email protected] I think is the email address. If not, you can always send it directly to me, and I can get it to the right folks. And typical every year Atlanta Coke Camp, that is probably going to be sometime in the fall again.

 

Danny Ryan:Good.

 

Pete Skelly:So we started planning those things. We had some really good recent talks at the SharePoint user group. Lee Cleary from Protiviti spoke on 2016 and kind of the business value behind SharePoint 2016. So couple of really good sessions recently with SharePoint User Group. And it’s not just SharePoint, we’ve changed the name really to the SharePoint and Office 365 User Group to cover a lot of the change that is happening. Yeah, a lot of exciting stuff happening there too.

 

Danny Ryan:Very cool. Thank you for doing that. Thank you for taking the time to do that in your off time. [inaudible 00:19:37] 24 hours. Thank you for taking the time to do this, Pete.

 

Pete Skelly:Yep.

 

Danny Ryan:Appreciate it.

 

Pete Skelly:No, thank.

 

Danny Ryan:You betcha.

 

Pete Skelly:Pleasure.

 

Danny Ryan:Thank you everyone for listening, and have a wonderful day. Take care.

 

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Pete SkellyWhat’s Next with SharePoint Development?
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First Look at SharePoint 2016


Jeremy:                   Coming up on today’s show, we’ll introduce SharePoint Server 2016 with a first look for IT Pros from hybrid configuration responsive design to performance enhancements informed by running SharePoint at hyper scale and we’ll look at new zero downtime updating to the servicing model.

I’m joined today by Bill Bear, welcome.

Bill:                           Thanks, it’s great to be here.

Jeremy:                   SharePoint Online has had a lot of attention lately and a lot of focus, but what does that mean from an on premises standpoint for SharePoint Server 2016?

Bill:                           When you think about it, Office 365 and our experience running SharePoint at scale as SharePoint Online is really what’s lead us to deliver SharePoint Server 2016. By that, what we’re looking at is our first over converged code base between on premises and cloud.

Jeremy:                   There’s some exciting new things around integration of cloud service with on premises, but we really do a lot of work in terms of actually collecting your feedback through User Voice to get all of these things built into Share Point right?

Bill:                           In deed, and as you can see here on the screen, we’re actually focusing on a majority of the items that our customers have asked us to work on. User Voice is an important facility for us to understand how our customers are leveraging SharePoint and what capabilities that they need.

Jeremy:                   From the different perspectives that we see, what are we looking for an end user, IT Pro, developer perspective?

Bill:                           Starting with end users, we really want to deliver a familiar experience that’s intuitive and built around the way that they work. For IT professionals, it’s about speed, reliability and scale and secondly, hybrid experiences that are compelling, meaning experiences that involve Delve in the Office Graph or experiences that bring data loss prevention capabilities from Office 365 back to SharePoint Server 2016 on premise. Then lastly for developers, it’s really built behind a built once, deploy twice mantra. Meaning you should be able to build one application and deploy it both online and on premise.

Jeremy:                   Really great stuff coming. Why don’t we start with end users and really what the changes there will be.

Bill:                           Sure, let’s go ahead and have a look at one of these key changes that we’re making. It’s really around responsive design and a touch mobile experience. As you can see here, we’re within a [fabracam 00:02:20] site collection. I can quickly browse my applications and sub sites. For example, I can navigate into documents and from my document library, I can actually see documents that have been uploaded, I can share those documents, I can create new files, and I can create new folders. In this case, we can navigate into fabracam documents. As you can see here, I have a couple of PowerPoint presentations in addition to some brand and typography. I can click on that presentation itself, see who’s modified it. If I care to do so, I could also open up the document and begin to work with it from my mobile device. I can also quickly navigate to one drive or I can navigate between sites that I’m a member of and lastly, if I wanted to, I could switch to a full PC screen as well as I move between devices.

Jeremy:                   Really great things, and these look almost like their native apps, but really responsive to that form factor. Beyond what we’re doing for end users, I know we have a lot of great things coming for IT Pros. Why don’t you show us what’s coming there?

Bill:                           In deed, let’s go ahead and take a look at one of the early investments we’re making around deployment.

Jeremy:                   Okay.

Bill:                           It’s a concept that we call Mineral. Let’s go ahead and we’ll jump into a demo real quick. Basically what we’ve been able to do is take the best practices that we’ve long documented and actually bake those into code. For example, we have a new role based configuration wizard. I’ll go ahead and step through this very quickly.

As you can see here on the screen, we’re navigating a typical windows server. Moving across, you can see your general SharePoint items. You can see our new products and configuration wizard. This looks very much as it did in SharePoint 2013 or in SharePoint Server 2007. Some of the new changes you’ll see in a moment. For example, I can go ahead and create a new server farm environment, I can specify my configuration database settings as typical or customary with prior versions of SharePoint. I’ll then enter the database access account information into my form. From there we’ll go ahead and establish our farm pass phrase that protects unauthorized servers from joining a server farm environment. That’s just a unique layer of protection that we actually added in prior versions of SharePoint, but the key change you’re going to see here is this new role based configuration wizard. We’re now asking you to specify a server role, and this is the are that use to be guidance that we baked into code.

For example, a front end role is optimized for fast performance. An application server role is actually optimized for high through up. As we move deeper, we can look at your distributed cash rule and that one’s optimized for high through up as well. Moving down we also have a new role called search and this one defines what your search server should look like and then we also have what we call a specialized role that you can see here on the screen. That’s effectively those roles where you’re looking for service application isolation. Then lastly I can configure a single server farm and that’s kind of what use to be our stand alone server farm.

In this case, I’m going to go ahead and select a web front end and we’re going to provision it. We’re going to specify as typical with prior versions of SharePoint, our port number for central administration. From there, we’re actually going to configure our security settings and then we’re going to go ahead and let the products and configuration wizard run.

Now it’s performing all of those typical actions that you use to see as a component of installing SharePoint, provisioning service applications, creating the configuration database, securing resources. The difference is as we’re optimizing or all the code paths have been optimized this time for that particular front end role. This front end role that we’re configuring right now has been optimized to respond to an end user’s request end to end. Once we’re done configuring, it will programmatically open up central administration and we can see some of the new compliance capabilities that we’ve actually built around this.

What you can see once we arrive at central administration is that we can actually determine whether or not a server is within compliance or outside of compliance. That meaning perhaps a service application was inadvertently added to a front end web server that wasn’t designed for that particular role which means those code paths are no longer optimized for that particular role. We’re just about done configuring SharePoint at this point in time. As soon as we finalize the configuration, we’ll go ahead and jump into central administration and take a look at some of these compliance reporting concepts.

Here we go, we’re going to go ahead and click finish. After we click finish, as typical with SharePoint, we’re going to open up central administration. We’re going to wait for that to load. It’s going to ask me to participate in a customer improvement program, we’ll go ahead and just say, “Yes, I’m willing to participate.” We’ll click okay. We’re not going to run the farm configuration wizard today. We’re just going to dive right into the reporting. We’ll configuring everything ourselves by clicking cancel.

Once we’re within the screens here, we’re going to go ahead and chose manage services in this server farm. WE’ll go ahead and click on that. Once we’re inside of that, as you can see here, we have our new compliance reporting. As you can see we have a new server with a role of front end and it’s actually within compliance and it has a number of services running.

Jeremy:                   Really good. We’ve got a lot of new flexibility in terms of being able to use SharePoint on various hardware shape, sizes, capabilities. It you’ve got a lot of disc or a lot of CPU or a lot of processor power required based on the different roles that you have, but beyond just these setup and deployment aspect of SharePoint, we’ve done a lot in terms of servicing as well, right?

Bill:                           Yeah, I think one of the big pain points has always been around updating SharePoint, either incurring downtime or perhaps it was just do to regressions. One of the things that we’re doing to resolve those issues is if you think about a SharePoint patch today, it’s comprised of a number of different MSIs and MSPs, effectively 37 of those. Then each additional language pack introduces another 18 MSIs and MSPs. In theory, you could end up with 100s of patches. This is a challenge that we refer to as entropy or the number of different ways a system can be arranged.

We test across all of the patches holistically, however, when it arrives at our customer, perhaps they only have a subset of services that we’ve tested across. That’s kind of the atrophy issue to which a patch doesn’t apply to their environment so it wastes away. There’s just a number of variables that we’re unable to test. That leads to a lot of the quality issues you may see today as a result of SharePoint patching. E

We’re actually reducing the scope of those patches down to 1 MSI and 1 MSP in addition to one additional patch per language pack. They become substantially smaller. A much smaller footprint which reduces atrophy, which reduces entropy, and at the same time, we’re incorporating a new technology we call zero down time patching. Effectively we’ve re-instrumented all of our upgraders to run online. We no longer need to take services online in order to rev assemblies or update libraries. Those are all online operations now so it’s a really great improvement for our customers in respect to patching.

Jeremy:                   Beyond just what we’re seeing from an IT Pro that sets up and manages it perspective, I know there’s a lot of great developer work that’s really again accruing some of the Office 365 innovation back on to on premise.

Bill:                           In deed, extensibility has been one of the key items as related to SharePoint in terms of its success and in terms of why customers love it, because you can do so many things around SharePoint through customization. Let’s go ahead and take a look at one of the examples that we’re actually working on for our developers.

On this case, what we’re actually doing is we’re incorporating the app launcher into our on premise installations as well. SharePoint Server 2016 will feature an app launcher that you may be familiar with from Office 365. As you can see here, we’re back at our fabracam site that we looked at in the mobile demo. I can click on the app launcher. As you can see, we have our news feed, one drive in site. The app launcher itself is extensible in two different ways. One, power users can actually pin apps to the app launcher that they frequently use and developers can actually build applications and then deliver them through an app launcher experience as a component of SharePoint Server 2016.

Then coming back to that consistent code base, some of the other things that we’re doing is we’re bring Office 365 API back to SharePoint Server 2016 on premise which means developers can now extend applications across on premise and Office 365. They can create applications using common consent, subscription apps and a number of different capabilities that they’re familiar with in the cloud.

Jeremy:                   Lots of great things coming. End users, IT Pros, developers, a lot of that cloud work and all the things we’ve been learning running the service at hyper scale really coming in to on premise SharePoint, but where do I get started? How do I actual start testing this out?

Bill:                           I think it’s great. We want all of our customers of experience SharePoint 2016 just because it is representative of the way that we operate SharePoint at hyper scale. The best way to get started today is definitely download the preview and then continue to provide us your feedback on User Voice, because it’s an important asset for us to understand the capabilities that you’re looking for as a customer.

Jeremy:                   Of course, we’re just scratching the surface today. All of this news and all things that are coming to SharePoint Server 2016 will be on the office blogs so stay tuned there. Also stay tuned to Office Mechanics on Wednesdays or as news break. Thank you for watching and goodbye for now.

Bill:                           Thank you.

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empty.authorFirst Look at SharePoint 2016
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POLL : What are you looking forward to the most about SharePoint 2016?

Pete is a Director of Technology at ThreeWill. Pete’s primary role is driving the overall technology strategy and roadmap for ThreeWill. Pete also serves as ThreeWill’s Hiring Manager and is constantly looking for new talent to join the ThreeWill family.

What feature are you most excited about when it comes to SharePoint 2016 (please add your own if not on the list)? Vote to view results.

Are you moving to SharePoint 2016 soon? Talk to us about making the move today.


SharePoint is a web application platform in the Microsoft Office server suite. Launched in 2001, SharePoint combines various functions which are traditionally separate applications: intranet, extranet, content management, document management, personal cloud, enterprise social networking, enterprise search, business intelligence, workflow management, web content management, and an enterprise application store. SharePoint servers have traditionally been deployed for internal use in mid-size businesses and large departments alongside Microsoft Exchange, Skype for Business, and Office Web Apps; but Microsoft’s ‘Office 365’ software as a service offering (which includes a version of SharePoint) has led to increased usage of SharePoint in smaller organizations.

While Office 365 provides SharePoint as a service, installing SharePoint on premises typically requires multiple virtual machines, at least two separate physical servers, and is a somewhat significant installation and configuration effort. The software is based on an n-tier service oriented architecture. Enterprise application software (for example, email servers, ERP, BI and CRM products) often either requires or integrates with elements of SharePoint. As an application platform, SharePoint provides central management, governance, and security controls. The SharePoint platform manages Internet Information Services (IIS) via form-based management tooling.

Since the release of SharePoint 2013, Microsoft’s primary channel for distribution of SharePoint has been Office 365, where the product is continuously being upgraded. New versions are released every few years, and represent a supported snapshot of the cloud software. Microsoft currently has three tiers of pricing for SharePoint 2013, including a free version (whose future is currently uncertain). SharePoint 2013 is also resold through a cloud model by many third-party vendors. The next on-premises release is SharePoint 2016, expected to have increased hybrid cloud integration.

Office 365 is the brand name used by Microsoft for a group of software plus services subscriptions that provides productivity software and related services to its subscribers. For consumers, the service allows the use of Microsoft Office apps on Windows and OS X, provides storage space on Microsoft’s cloud storage service OneDrive, and grants 60 Skype minutes per month. For business and enterprise users, Office 365 offers plans including e-mail and social networking services through hosted versions of Exchange Server, Skype for Business Server, SharePoint and Office Online, integration with Yammer, as well as access to the Office software.

After a beta test that began in October 2010, Office 365 was launched on June 28, 2011, as a successor to Microsoft Business Productivity Online Suite (MSBPOS), originally aimed at corporate users. With the release of Microsoft Office 2013, Office 365 was expanded to include new plans aimed at different types of businesses, along with new plans aimed at general consumers wanting to use the Office desktop software on a subscription basis—with an emphasis on the rolling release model.

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Pete SkellyPOLL : What are you looking forward to the most about SharePoint 2016?
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ThreeWill Gold Sponsor for Upcoming SharePoint Saturday Atlanta

Danny serves as Vice President of Business Development at ThreeWill. His primary responsibilities are to make sure that we are building partnerships with the right clients and getting out the message about how we can help clients.

​ThreeWill is proud to be a Gold Sponsor for this year’s SharePoint Saturday in Atlanta.

Atlanta’s 7th Annual SharePoint Saturday is Saturday, May 30th, 2015 at the Georgia State University Alpharetta Center!

What is SharePoint Saturday? SharePoint Saturday is a free community‐focused SharePoint event dedicated to educating and engaging members of the local SharePoint community. SharePoint Saturday draws upon the expertise of local SharePoint IT professionals, developers, architects, and users who come together to share their real world experiences, lessons learned, best practices, and general knowledge with other interested individuals.

This event is unique in that it is “for the community, by the community” and is free for all that desire to attend.

This yearly event is the only time that Atlanta’s SharePoint experts come together with companies interested in, or currently using, Microsoft’s SharePoint solution.

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Danny RyanThreeWill Gold Sponsor for Upcoming SharePoint Saturday Atlanta