Will Holland is the Principal of Strategy and Marketing (PoSM) at ThreeWill, where he champions our core values by shaping and sharing how ThreeWill helps employees thrive. Using his love for storytelling, Will leverages his unique ability to balance technical depth and strategic vision, bridging the gap between developers and business leaders through clear, creative communication. Outside of work, Will can usually be found at the nearest soccer pitch, either cheering for his kids or for Atlanta United.
Keeping employees informed and engaged is essential for any organization’s success. Regularly sharing important company information ensures everyone is aligned with the company’s goals, values, and updates. At ThreeWill, we leverage several Microsoft technologies to streamline and enhance our communication efforts. In this post, we’ll explore how to share important company information regularly using Viva Engage, an Intelligent Intranet built on SharePoint, and Microsoft Teams.
Viva Engage: Enhancing Company-wide Communication
Viva Engage is a powerful tool designed to boost engagement and communication within organizations. The “All Company” feature in Viva Engage allows you to broadcast messages to the entire organization. Use this feature to share major company updates, policy changes, and important announcements that affect everyone. It ensures that no employee misses out on critical information.
The Leadership Corner is a dedicated space for leaders to communicate directly with employees. Executives and managers can share their vision, strategic updates, and personal messages. This helps build transparency and trust within the organization, as employees hear directly from their leaders.
Town Halls in Viva Engage facilitate live, interactive sessions where leaders can address the entire company. Conduct regular Town Hall meetings to discuss company performance, future plans, and address employee questions and concerns in real-time. This interactive approach fosters a sense of community and inclusiveness.
Intelligent Intranet: Centralizing Information with SharePoint
An Intelligent Intranet built on SharePoint acts as the central hub for all company information. SharePoint allows you to post news articles and announcements prominently on your intranet homepage. Regularly update this section with the latest company news, achievements, and other relevant information. Employees will know where to look for the latest updates, ensuring they stay informed.
Store and organize important documents, policies, and resources in centralized libraries. Maintain up-to-date document libraries where employees can easily access the information they need. This reduces confusion and ensures everyone has the most current documents.
Create custom pages and dashboards tailored to different departments or teams. Use these pages to share targeted information relevant to specific groups within the company. This ensures that information is both accessible and relevant to the intended audience.
Microsoft Teams: Facilitating Ongoing Communication
Microsoft Teams is an essential tool for real-time communication and collaboration. Create dedicated channels within Teams for specific topics or departments. Share updates, announcements, and important information within these channels. Employees can easily find and discuss the information relevant to their work.
Use tabs to link directly to frequently accessed documents or intranet pages, ensuring important information is always within reach.
Conduct virtual meetings and live events to share information with a broader audience. Schedule regular team meetings or company-wide live events to share updates, conduct training sessions, and engage with employees. Recording these sessions ensures that those who couldn’t attend live can catch up later. It also allows those present to focus more on the conversation and less on note taking.
Conclusion
Regularly sharing important company information is vital for maintaining an informed and engaged workforce. By leveraging Viva Engage, an Intelligent Intranet built on SharePoint, and Microsoft Teams, you can ensure that your communication is effective, timely, and reaches all employees. These tools help you create a cohesive communication strategy that keeps everyone in the loop and fosters a culture of transparency and engagement.
Start implementing these technologies today to enhance your company’s communication efforts and ensure that your employees are always informed and aligned with your organizational goals. Learning how to share important company information regularly is the key to success.
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