Tommy serves as the President at ThreeWill. In this role, he works with his leadership team to hire the best people, find the right business opportunities, and ensure that ThreeWill delivers for our clients on projects.
This tip will conclude my 5-part series on tips to Navigate and Find Content in Microsoft Teams. In my last tip, I shared how to get more from your Chat View when you know information resides in Chat. You can access this blog post here – Tips for Navigating and Finding Content in Microsoft Teams: Tip 4.
As a reminder, here are the other remaining 4 tips I have shared in this 5-part blog series:
- Use the search bar to find messages, files, people, and more
- Use the command box to perform quick actions and access apps
- Use the activity feed to see your notifications and mentions
- Use the chat view to find key information in your conversations
Tip #5. Use the Teams View to search for Teams and Channels
In Microsoft Teams, the Teams View is found on the left side menu and displays all the Teams and Channels you’re a part of or have permission to view. To avoid scrolling through a long list when you’re a member of many teams, use the filter box at the top of this menu to find specific teams or channels quickly. The screenshot below shows where to filter your search.
Now that you have selected the “filter” for the Teams View, you can search for Teams and Channels. If you put the cursor into where I have indicated in the image below, you can start looking for the Team or Channel you need to find.
Through my years of experience using Teams, I find searching for a team in the Teams View filter much more effective than doing that search from the top search bar.
Searching for a team or channel within the general Teams search bar is less effective than searching from the Teams tab. To illustrate how this works, see the below image that shows how the list of Teams and Channels is narrowed down as you start typing the filter criteria. Note that you can also further filter down to Channels where you are “Mentioned” or have “Unread” content (see the buttons that are pointed out below the filter text).
Conclusion
While this may seem like a basic suggestion within my blog series on Navigating and Finding Content in Teams, I must admit that I find myself utilizing this piece of advice more frequently than any other. Searching directly for a team or channel by name using the search bar can often lead to frustration. Instead, using the filter option within the Teams View is the optimal approach. Trust me!
I aim for these articles to boost your productivity and enhance your satisfaction with Teams. Locating information within Teams and moving through its features can be complex, but I trust that my insights have improved your experience.
Quick disclaimer: In the world of software as a service, the platform can change daily. If you see that one of my tips needs to be updated, let me know in the comments so I can update it when a change occurs. I always appreciate feedback and discussions in the comments of my posts.
If you are looking for a guide to help you get more out of Microsoft Teams, we are here to help. Click the link below to learn more about how we help organizations have thriving employees through better use of Teams.
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