Client Profile

The mission of this client is to protect families by providing access to vital insurance products and safe buildings through fair regulation that creates economic opportunities for all individuals living in that state.

Situation

The client had contracted with another vendor to build a custom LOB (Line of Business) application for managing a fleet of vehicles. After a year of development, the application was launched in a nonfunctional state, causing the client to lose reliable visibility into the state of their fleet.

Solution 

ThreeWill built a solution using standard Microsoft technologies, including Power Apps, Power Automate, Microsoft Teams, and SharePoint that was working in production within two months.

Business Benefits

By implementing the solution, the client transformed how they manage their vehicle inventory and compliance processes. Previously reliant on manual methods that were time-consuming and prone to errors, the new system provided real-time insights, automated compliance tracking, and a centralized platform for data management.

Return on Investment (ROI): Over the estimated three-year lifetime of the solution, the client achieved a calculated ROI of 2.6x. This was based on total projected cost savings and operational efficiencies of $205,245 compared to the implementation cost of $79,200. These numbers were discussed and agreed upon in collaboration with the client, ensuring they accurately reflected the impact of the solution on their business. Key areas of savings included:

• Time Savings: Automating manual processes reduced administrative workload by 40%, saving over 1,200 staff hours annually.
• Error Reduction: Compliance automation minimized reporting errors, avoiding potential fines and saving an estimated $50,000 annually.
• Improved Asset Utilization: Real-time vehicle tracking allowed for better scheduling and reduced idle time, resulting in fuel and maintenance cost savings.

The streamlined operations not only boosted day-to-day productivity but also positioned the organization for scalable growth by reducing overhead and improving compliance reliability.